Core Competencies:
• Astute business sense for organizational efficiency

• Strong Customer Relationship Building in both verbal and written communications

• Data Management

• Solid Time Management Skills

• Computer Proficiency in MS software packages: Windows 10: Microsoft Office Word, Excel, PowerPoint, Visio and Outlook Calendaring.
• Demonstrated strong Analytical detail

• Proficient Typing Skills (85+ wpm)

• Reliable, Resourceful, and Flexible

• Back-up for a Call-Center hospital system
 
 
Experience:
Administrative Assistant to VP of Facilities, Construction, and Engineering

Administrative Assistant to VP of General Support Services

Community Hospital East, Indianapolis, IN

Divisions consisting of Maintenance / Environmental Services / Clinical Engineering / Safety & Security / and Dietary for the entire Community Health Network (four Community Hospitals)

Responsibilities included but not limited to:

• Accurate and detailed reporting for over 20 reports per month for Division Directors;  i.e., General Ledger, ComShare /Ad-Hoc, and Department Distribution reports / Division Financials / Project reminders / Safety Assessment reporting for over 100 offsite facilities and programs / Capital Labor Hours for Maintenance and Capital projects

• Backup to Property Manager; coordinated and organized Property Management leases/agreements/files for offsite facilities and hospital departments (New/Renewals/AIA (Management) and Vendor Contracts)

• Generated purchase requests and PO’s for Capital budgets and projects

• Maintained and renewed FCC Radio Hospital license(s) for compliance for each hospital in the network and Health Care owned facilities

• Managed the State Board of Health and The Joint Commission facility licensure documentation for Hospital and off-site compliance

• Created PowerPoint Presentation(s) for both Mid-year and Year-end for Environment of Care Safety Committee and presidents; compilation of yearly status on objectives and expectations reports on work order submission for State Board of Health readiness every three (3) years

• Compiled yearly Management Plan Overview(s) for all Divisions (7) for TJC surveyors review

• Extensive Calendar Management in Outlook / WebEx Setup conference calls

• Responsible for Safety Committee quarterly and yearly meeting minutes

• Maintain site maps for all locations and off-site entities

• Coordinated all aspects of planning annual departmental party

• Ordered departmental supplies
July 2005 – Present
 
Administrative Assistant III
Simon Property Group, Indianapolis, IN

New Development Division

• General Administrative duties

• Word processing / calendaring and filing

• Acted as 3rd party to help two others assistants with their workload overflow, which typically consisted of copying and answering phones.
May 2003 –

July 2005
 
Sr. Administrative Assistant – Contracted position (18 months)
through Kelly Services for Eli Lilly and Company, Indianapolis, IN

Outcomes Research Department

• Assisted Outcomes Research Manager, 2 team leaders and 20 field researchers

• Problem solving for PC LAN computer issues for field personnel

• Accessed program for contracts

• Helped train administrative personnel on PowerPoint slide presentations, i.e., created PowerPoint posters 11×14

• Scheduling, typing, calendaring

• Lotus Notes email, EndNote library knowledge (specific to Eli Lilly)
January2002 – May 2003
 
Administrative Assistant

MacAllister Machinery Co., Inc., Indianapolis, IN

CFO, Customer Support and Product Support Development

• Conducted analysis for CFO, configured reports drawn from financial statements for budgets, inventory control, salary forecasting, and division objectives for six branches and eight salesmen

• Coordinated projects, coding invoices, expense reports, customer support agreements, maintained three calendars for meetings and seminars

• Utilized Caterpillar driven programs while assisting HR to help implement incentives to mechanic level employees

• Retained machine population inventory in Sales Mgmt. software (AS400) and synchronized customer database

• Completed compensation administration for eight equipment consultants

• Renewal of annual merchandising program for sales, data entry
April 1994 –

February 2001
 
Administrative Assistant / Project Coordinator

Nationwide Care, Inc., Indianapolis, IN

Multiple Healthcare Departments / IS Help Desk

• Experienced in Novell/LAN systems and operations, completed training in Help Desk functions

• Assisted in support of and maintained appointment calendars for Directors of Dietary Services, Nursing, Social Services and Office Support Services, as well as Division Managers, while conducting multiple office duties

• Created forms in PageMaker software

• Created manuals for training and quarterly newsletter

• Analyzed 6-month budget and salary reviews, completed census number compilation

• Coordinated seminar preparation and planning for dietician, bi-annual reports on construction of purchasing guidelines for vendors
1990 – 1994
 
Project Coordinator / Lead Word Processor

OfficePlus Corporation, Indianapolis IN

Volunteer Coordinator – Secretarial

St. Francis Hospital, Beech Grove, IN
1988 – 1990

1985 – 1988

Education:
Bachelors of Science, Business Information Systems

Associates of Science in Business

Indiana Wesleyan University, Indianapolis, IN
November 2001

1997
 
Medical Terminology / Transcription

Hendricks Community Hospital
1998