Patricia Marshall
21 Anita terrace, apt 3, Roxbury, ma 02119

(617) 504-3959   |   pmarshall02119@yahoo.com

Executive Administrator

Top notch, highly organized, and technically skilled executive administrator with adaptable skills.  Experienced in various pharmaceutical/research and technical industries, familiar with large corporations and life sciences businesses, and enjoys taking on challenging projects. Familiar with all MS Office Suite, Bloomberg, Google Products, Fact Set and DocStar Document software.

Key Skills

•    Calendar Management
•    Audio/Visual Media Set-up
•    Travel Arrangements
•    Supply Management
•    Records Management
•    Expense Reporting
•    Meeting / Event Planning

•    Office Management
•    General Office Budget Management

•    Managing AP/AR
 

Experience

NOVARTIS INSTITUTES OF BIOMEDICAL RESEARCH, Cambridge, MA                                                       April, 2016-Present

Senior Administrative Assistant (Contract)

Responsible for providing operational, project and administrative support to Global HR Department.

Providing administrative support to the HR function such as calendar management, travel, expense reports and reimbursements, invoicing, scheduling and coordinating meetings/conferences etc.
Support global line functions in HR administration and transactional processes such as promotions, offer letters, new hires, transfers, salary and job changes, termination processing etc.
 Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Responsible for HRIS/SAP HR system update, data analysis and report generation to ensure accuracy and integrity of data.

GlaxoSmithKline (Formerly Novartis Vaccines), Cambridge, MA                                      August, 2015 to February, 2016

Senior Administrative Assistant (Contract)

Supporting the Global Strategic Director and direct reports throughout the company base. Current contract ending due to client closing local offices and moving out of state.
Managing and maintaining directors’ schedules, appointments and complex travel arrangements both domestic and international.
Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Liaising with internal staff at all levels.

Senior Administrative Assistant (Contract)                June, 2014 to August, 2015

Managed support for Global Head of Legal and immediate reports.

Responsible for extensive calendar management, travel and expense coordination, large-scale meeting planning and execution both internally and externally.
Assisted with project for Records Management department, ordered department supplies via Novartis’ procurement services.  Maintained filing system, both physical and electronic.

Cisco Systems Boston, MA                                                                                                                                                       2012 to 2013

Senior Administrative Assistant (Contract)

Acted as local executive coordinator for executive staff as well as satellite office manager.
Managed complex executive office calendar, including planning and coordinating all local meetings and events, requiring regular unanticipated and immediate changes to schedules.
Organized all business travel, travel Visas, and coordinated expense reports.
Supported local meetings with use of various AV equipment, WebEx Connect systems, and similar meeting and project tools.
Provided back-up assistance to administrative support teams as needed.

Various Local Corporations, Boston, MA                                                                                                                       2010 to 2012

Administrative Assistant (Contract)

Provided short-term administrative support to various corporations and organizations in the Boston area.
Gillette Co: Supported Marketing team of 30 with high level calendaring, communicated with a high level of confidentiality with 3rd party vendors regarding P&G brands, contracts, and involvement, managed organizational meetings, organized all travel and expenses for team, and assisted with extensive project management support.
Gottex Fund Management: Managed office staff calendars, meetings, and travel, processed expense reports, managed organizational meetings, and responsible for all incoming call routing.
Mellen Medical Products, Inc: Managed calendar of CEO, scheduled travel and processed expense reports, assisted with the general office budget, managed all shipping and tracking of client purchases.

 
BMC Health Net Plan: Supported Sr. Director of Claims and Operations with calendar and meeting management, travel and expense report coordination, creation of PowerPoint presentations, general department budget assistance, transcription of weekly staff meeting notes, assisted with the coordination of staff assignments and communications with internal and external customers.

MDT Advisers, Boston, MA                                                                                                                                                      2007 to 2010

Administrative Assistant
Supported Director of Administrative Services and other departments, managed calendars, travel and expense coordination.
Managed Accounts Payable and generated position reports for the COO.
Managed office and kitchen supplies, maintained and operated office technology and worked with company vendors for repairs.
Worked as liaison with Tishman Speyer Properties Management office for maintenance and security calls, access to the building, etc.

Mellon Medical Products, Inc, Canton, MA                                                                                                                  2001 to 2006

Administrative Assistant
Supported CEO at company headquarters and maintained a home base satellite office.
Assisted Marketing with client relationship management and lead generation.
Maintained general office calendar and coordinated all meetings.
Managed Account Receivable.

Education, Training and Credentials

Computer Processing Institute (1993) – Modern Office Systems Transcript

Roxbury Community College, Roxbury, MA
Associates Degree, Business Management – Pursuing Associates

Patricia Marshall
21 Anita terrace, apt 3, Roxbury, ma 02119

(617) 504-3959   |   pmarshall02119@yahoo.com

Executive Administrator

Top notch, highly organized, and technically skilled executive administrator with adaptable skills.  Experienced in various pharmaceutical/research and technical industries, familiar with large corporations and life sciences businesses, and enjoys taking on challenging projects. Familiar with all MS Office Suite, Bloomberg, Google Products, Fact Set and DocStar Document software.

Key Skills

•    Calendar Management
•    Audio/Visual Media Set-up
•    Travel Arrangements
•    Supply Management
•    Records Management
•    Expense Reporting
•    Meeting / Event Planning

•    Office Management
•    General Office Budget Management

•    Managing AP/AR
 

Experience

NOVARTIS INSTITUTES OF BIOMEDICAL RESEARCH, Cambridge, MA                                                       April, 2016-Present

Senior Administrative Assistant (Contract)

Responsible for providing operational, project and administrative support to Global HR Department.

Providing administrative support to the HR function such as calendar management, travel, expense reports and reimbursements, invoicing, scheduling and coordinating meetings/conferences etc.
Support global line functions in HR administration and transactional processes such as promotions, offer letters, new hires, transfers, salary and job changes, termination processing etc.
 Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Responsible for HRIS/SAP HR system update, data analysis and report generation to ensure accuracy and integrity of data.

GlaxoSmithKline (Formerly Novartis Vaccines), Cambridge, MA                                      August, 2015 to February, 2016

Senior Administrative Assistant (Contract)

Supporting the Global Strategic Director and direct reports throughout the company base. Current contract ending due to client closing local offices and moving out of state.
Managing and maintaining directors’ schedules, appointments and complex travel arrangements both domestic and international.
Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Liaising with internal staff at all levels.

Senior Administrative Assistant (Contract)                June, 2014 to August, 2015

Managed support for Global Head of Legal and immediate reports.

Responsible for extensive calendar management, travel and expense coordination, large-scale meeting planning and execution both internally and externally.
Assisted with project for Records Management department, ordered department supplies via Novartis’ procurement services.  Maintained filing system, both physical and electronic.

Cisco Systems Boston, MA                                                                                                                                                       2012 to 2013

Senior Administrative Assistant (Contract)

Acted as local executive coordinator for executive staff as well as satellite office manager.
Managed complex executive office calendar, including planning and coordinating all local meetings and events, requiring regular unanticipated and immediate changes to schedules.
Organized all business travel, travel Visas, and coordinated expense reports.
Supported local meetings with use of various AV equipment, WebEx Connect systems, and similar meeting and project tools.
Provided back-up assistance to administrative support teams as needed.

Various Local Corporations, Boston, MA                                                                                                                       2010 to 2012

Administrative Assistant (Contract)

Provided short-term administrative support to various corporations and organizations in the Boston area.
Gillette Co: Supported Marketing team of 30 with high level calendaring, communicated with a high level of confidentiality with 3rd party vendors regarding P&G brands, contracts, and involvement, managed organizational meetings, organized all travel and expenses for team, and assisted with extensive project management support.
Gottex Fund Management: Managed office staff calendars, meetings, and travel, processed expense reports, managed organizational meetings, and responsible for all incoming call routing.
Mellen Medical Products, Inc: Managed calendar of CEO, scheduled travel and processed expense reports, assisted with the general office budget, managed all shipping and tracking of client purchases.

 
BMC Health Net Plan: Supported Sr. Director of Claims and Operations with calendar and meeting management, travel and expense report coordination, creation of PowerPoint presentations, general department budget assistance, transcription of weekly staff meeting notes, assisted with the coordination of staff assignments and communications with internal and external customers.

MDT Advisers, Boston, MA                                                                                                                                                      2007 to 2010

Administrative Assistant
Supported Director of Administrative Services and other departments, managed calendars, travel and expense coordination.
Managed Accounts Payable and generated position reports for the COO.
Managed office and kitchen supplies, maintained and operated office technology and worked with company vendors for repairs.
Worked as liaison with Tishman Speyer Properties Management office for maintenance and security calls, access to the building, etc.

Mellon Medical Products, Inc, Canton, MA                                                                                                                  2001 to 2006

Administrative Assistant
Supported CEO at company headquarters and maintained a home base satellite office.
Assisted Marketing with client relationship management and lead generation.
Maintained general office calendar and coordinated all meetings.
Managed Account Receivable.

Education, Training and Credentials

Computer Processing Institute (1993) – Modern Office Systems Transcript

Roxbury Community College, Roxbury, MA
Associates Degree, Business Management – Pursuing Associates 

Patricia Marshall
21 Anita terrace, apt 3, Roxbury, ma 02119

(617) 504-3959   |   pmarshall02119@yahoo.com

Executive Administrator

Top notch, highly organized, and technically skilled executive administrator with adaptable skills.  Experienced in various pharmaceutical/research and technical industries, familiar with large corporations and life sciences businesses, and enjoys taking on challenging projects. Familiar with all MS Office Suite, Bloomberg, Google Products, Fact Set and DocStar Document software.

Key Skills

•    Calendar Management
•    Audio/Visual Media Set-up
•    Travel Arrangements
•    Supply Management
•    Records Management
•    Expense Reporting
•    Meeting / Event Planning

•    Office Management
•    General Office Budget Management

•    Managing AP/AR
 

Experience

NOVARTIS INSTITUTES OF BIOMEDICAL RESEARCH, Cambridge, MA                                                       April, 2016-Present

Senior Administrative Assistant (Contract)

Responsible for providing operational, project and administrative support to Global HR Department.

Providing administrative support to the HR function such as calendar management, travel, expense reports and reimbursements, invoicing, scheduling and coordinating meetings/conferences etc.
Support global line functions in HR administration and transactional processes such as promotions, offer letters, new hires, transfers, salary and job changes, termination processing etc.
 Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Responsible for HRIS/SAP HR system update, data analysis and report generation to ensure accuracy and integrity of data.

GlaxoSmithKline (Formerly Novartis Vaccines), Cambridge, MA                                      August, 2015 to February, 2016

Senior Administrative Assistant (Contract)

Supporting the Global Strategic Director and direct reports throughout the company base. Current contract ending due to client closing local offices and moving out of state.
Managing and maintaining directors’ schedules, appointments and complex travel arrangements both domestic and international.
Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Liaising with internal staff at all levels.

Senior Administrative Assistant (Contract)                June, 2014 to August, 2015

Managed support for Global Head of Legal and immediate reports.

Responsible for extensive calendar management, travel and expense coordination, large-scale meeting planning and execution both internally and externally.
Assisted with project for Records Management department, ordered department supplies via Novartis’ procurement services.  Maintained filing system, both physical and electronic.

Cisco Systems Boston, MA                                                                                                                                                       2012 to 2013

Senior Administrative Assistant (Contract)

Acted as local executive coordinator for executive staff as well as satellite office manager.
Managed complex executive office calendar, including planning and coordinating all local meetings and events, requiring regular unanticipated and immediate changes to schedules.
Organized all business travel, travel Visas, and coordinated expense reports.
Supported local meetings with use of various AV equipment, WebEx Connect systems, and similar meeting and project tools.
Provided back-up assistance to administrative support teams as needed.

Various Local Corporations, Boston, MA                                                                                                                       2010 to 2012

Administrative Assistant (Contract)

Provided short-term administrative support to various corporations and organizations in the Boston area.
Gillette Co: Supported Marketing team of 30 with high level calendaring, communicated with a high level of confidentiality with 3rd party vendors regarding P&G brands, contracts, and involvement, managed organizational meetings, organized all travel and expenses for team, and assisted with extensive project management support.
Gottex Fund Management: Managed office staff calendars, meetings, and travel, processed expense reports, managed organizational meetings, and responsible for all incoming call routing.
Mellen Medical Products, Inc: Managed calendar of CEO, scheduled travel and processed expense reports, assisted with the general office budget, managed all shipping and tracking of client purchases.

 
BMC Health Net Plan: Supported Sr. Director of Claims and Operations with calendar and meeting management, travel and expense report coordination, creation of PowerPoint presentations, general department budget assistance, transcription of weekly staff meeting notes, assisted with the coordination of staff assignments and communications with internal and external customers.

MDT Advisers, Boston, MA                                                                                                                                                      2007 to 2010

Administrative Assistant
Supported Director of Administrative Services and other departments, managed calendars, travel and expense coordination.
Managed Accounts Payable and generated position reports for the COO.
Managed office and kitchen supplies, maintained and operated office technology and worked with company vendors for repairs.
Worked as liaison with Tishman Speyer Properties Management office for maintenance and security calls, access to the building, etc.

Mellon Medical Products, Inc, Canton, MA                                                                                                                  2001 to 2006

Administrative Assistant
Supported CEO at company headquarters and maintained a home base satellite office.
Assisted Marketing with client relationship management and lead generation.
Maintained general office calendar and coordinated all meetings.
Managed Account Receivable.

Education, Training and Credentials

Computer Processing Institute (1993) – Modern Office Systems Transcript

Roxbury Community College, Roxbury, MA
Associates Degree, Business Management – Pursuing Associates 

Patricia Marshall
21 Anita terrace, apt 3, Roxbury, ma 02119

(617) 504-3959   |   pmarshall02119@yahoo.com

Executive Administrator

Top notch, highly organized, and technically skilled executive administrator with adaptable skills.  Experienced in various pharmaceutical/research and technical industries, familiar with large corporations and life sciences businesses, and enjoys taking on challenging projects. Familiar with all MS Office Suite, Bloomberg, Google Products, Fact Set and DocStar Document software.

Key Skills

•    Calendar Management
•    Audio/Visual Media Set-up
•    Travel Arrangements
•    Supply Management
•    Records Management
•    Expense Reporting
•    Meeting / Event Planning

•    Office Management
•    General Office Budget Management

•    Managing AP/AR
 

Experience

NOVARTIS INSTITUTES OF BIOMEDICAL RESEARCH, Cambridge, MA                                                       April, 2016-Present

Senior Administrative Assistant (Contract)

Responsible for providing operational, project and administrative support to Global HR Department.

Providing administrative support to the HR function such as calendar management, travel, expense reports and reimbursements, invoicing, scheduling and coordinating meetings/conferences etc.
Support global line functions in HR administration and transactional processes such as promotions, offer letters, new hires, transfers, salary and job changes, termination processing etc.
 Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Responsible for HRIS/SAP HR system update, data analysis and report generation to ensure accuracy and integrity of data.

GlaxoSmithKline (Formerly Novartis Vaccines), Cambridge, MA                                      August, 2015 to February, 2016

Senior Administrative Assistant (Contract)

Supporting the Global Strategic Director and direct reports throughout the company base. Current contract ending due to client closing local offices and moving out of state.
Managing and maintaining directors’ schedules, appointments and complex travel arrangements both domestic and international.
Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Liaising with internal staff at all levels.

Senior Administrative Assistant (Contract)                June, 2014 to August, 2015

Managed support for Global Head of Legal and immediate reports.

Responsible for extensive calendar management, travel and expense coordination, large-scale meeting planning and execution both internally and externally.
Assisted with project for Records Management department, ordered department supplies via Novartis’ procurement services.  Maintained filing system, both physical and electronic.

Cisco Systems Boston, MA                                                                                                                                                       2012 to 2013

Senior Administrative Assistant (Contract)

Acted as local executive coordinator for executive staff as well as satellite office manager.
Managed complex executive office calendar, including planning and coordinating all local meetings and events, requiring regular unanticipated and immediate changes to schedules.
Organized all business travel, travel Visas, and coordinated expense reports.
Supported local meetings with use of various AV equipment, WebEx Connect systems, and similar meeting and project tools.
Provided back-up assistance to administrative support teams as needed.

Various Local Corporations, Boston, MA                                                                                                                       2010 to 2012

Administrative Assistant (Contract)

Provided short-term administrative support to various corporations and organizations in the Boston area.
Gillette Co: Supported Marketing team of 30 with high level calendaring, communicated with a high level of confidentiality with 3rd party vendors regarding P&G brands, contracts, and involvement, managed organizational meetings, organized all travel and expenses for team, and assisted with extensive project management support.
Gottex Fund Management: Managed office staff calendars, meetings, and travel, processed expense reports, managed organizational meetings, and responsible for all incoming call routing.
Mellen Medical Products, Inc: Managed calendar of CEO, scheduled travel and processed expense reports, assisted with the general office budget, managed all shipping and tracking of client purchases.

 
BMC Health Net Plan: Supported Sr. Director of Claims and Operations with calendar and meeting management, travel and expense report coordination, creation of PowerPoint presentations, general department budget assistance, transcription of weekly staff meeting notes, assisted with the coordination of staff assignments and communications with internal and external customers.

MDT Advisers, Boston, MA                                                                                                                                                      2007 to 2010

Administrative Assistant
Supported Director of Administrative Services and other departments, managed calendars, travel and expense coordination.
Managed Accounts Payable and generated position reports for the COO.
Managed office and kitchen supplies, maintained and operated office technology and worked with company vendors for repairs.
Worked as liaison with Tishman Speyer Properties Management office for maintenance and security calls, access to the building, etc.

Mellon Medical Products, Inc, Canton, MA                                                                                                                  2001 to 2006

Administrative Assistant
Supported CEO at company headquarters and maintained a home base satellite office.
Assisted Marketing with client relationship management and lead generation.
Maintained general office calendar and coordinated all meetings.
Managed Account Receivable.

Education, Training and Credentials

Computer Processing Institute (1993) – Modern Office Systems Transcript

Roxbury Community College, Roxbury, MA
Associates Degree, Business Management – Pursuing Associates 

Patricia Marshall
21 Anita terrace, apt 3, Roxbury, ma 02119

(617) 504-3959   |   pmarshall02119@yahoo.com

Executive Administrator

Top notch, highly organized, and technically skilled executive administrator with adaptable skills.  Experienced in various pharmaceutical/research and technical industries, familiar with large corporations and life sciences businesses, and enjoys taking on challenging projects. Familiar with all MS Office Suite, Bloomberg, Google Products, Fact Set and DocStar Document software.

Key Skills

•    Calendar Management
•    Audio/Visual Media Set-up
•    Travel Arrangements
•    Supply Management
•    Records Management
•    Expense Reporting
•    Meeting / Event Planning

•    Office Management
•    General Office Budget Management

•    Managing AP/AR
 

Experience

NOVARTIS INSTITUTES OF BIOMEDICAL RESEARCH, Cambridge, MA                                                       April, 2016-Present

Senior Administrative Assistant (Contract)

Responsible for providing operational, project and administrative support to Global HR Department.

Providing administrative support to the HR function such as calendar management, travel, expense reports and reimbursements, invoicing, scheduling and coordinating meetings/conferences etc.
Support global line functions in HR administration and transactional processes such as promotions, offer letters, new hires, transfers, salary and job changes, termination processing etc.
 Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Responsible for HRIS/SAP HR system update, data analysis and report generation to ensure accuracy and integrity of data.

GlaxoSmithKline (Formerly Novartis Vaccines), Cambridge, MA                                      August, 2015 to February, 2016

Senior Administrative Assistant (Contract)

Supporting the Global Strategic Director and direct reports throughout the company base. Current contract ending due to client closing local offices and moving out of state.
Managing and maintaining directors’ schedules, appointments and complex travel arrangements both domestic and international.
Recording, transcribing and distributing minutes of meetings for weekly and monthly team meetings.
Liaising with internal staff at all levels.

Senior Administrative Assistant (Contract)                June, 2014 to August, 2015

Managed support for Global Head of Legal and immediate reports.

Responsible for extensive calendar management, travel and expense coordination, large-scale meeting planning and execution both internally and externally.
Assisted with project for Records Management department, ordered department supplies via Novartis’ procurement services.  Maintained filing system, both physical and electronic.

Cisco Systems Boston, MA                                                                                                                                                       2012 to 2013

Senior Administrative Assistant (Contract)

Acted as local executive coordinator for executive staff as well as satellite office manager.
Managed complex executive office calendar, including planning and coordinating all local meetings and events, requiring regular unanticipated and immediate changes to schedules.
Organized all business travel, travel Visas, and coordinated expense reports.
Supported local meetings with use of various AV equipment, WebEx Connect systems, and similar meeting and project tools.
Provided back-up assistance to administrative support teams as needed.

Various Local Corporations, Boston, MA                                                                                                                       2010 to 2012

Administrative Assistant (Contract)

Provided short-term administrative support to various corporations and organizations in the Boston area.
Gillette Co: Supported Marketing team of 30 with high level calendaring, communicated with a high level of confidentiality with 3rd party vendors regarding P&G brands, contracts, and involvement, managed organizational meetings, organized all travel and expenses for team, and assisted with extensive project management support.
Gottex Fund Management: Managed office staff calendars, meetings, and travel, processed expense reports, managed organizational meetings, and responsible for all incoming call routing.
Mellen Medical Products, Inc: Managed calendar of CEO, scheduled travel and processed expense reports, assisted with the general office budget, managed all shipping and tracking of client purchases.

 
BMC Health Net Plan: Supported Sr. Director of Claims and Operations with calendar and meeting management, travel and expense report coordination, creation of PowerPoint presentations, general department budget assistance, transcription of weekly staff meeting notes, assisted with the coordination of staff assignments and communications with internal and external customers.

MDT Advisers, Boston, MA                                                                                                                                                      2007 to 2010

Administrative Assistant
Supported Director of Administrative Services and other departments, managed calendars, travel and expense coordination.
Managed Accounts Payable and generated position reports for the COO.
Managed office and kitchen supplies, maintained and operated office technology and worked with company vendors for repairs.
Worked as liaison with Tishman Speyer Properties Management office for maintenance and security calls, access to the building, etc.

Mellon Medical Products, Inc, Canton, MA                                                                                                                  2001 to 2006

Administrative Assistant
Supported CEO at company headquarters and maintained a home base satellite office.
Assisted Marketing with client relationship management and lead generation.
Maintained general office calendar and coordinated all meetings.
Managed Account Receivable.

Education, Training and Credentials

Computer Processing Institute (1993) – Modern Office Systems Transcript

Roxbury Community College, Roxbury, MA
Associates Degree, Business Management – Pursuing Associates