Monteagudo (Cubas), Michelle

 
Miami, FL 33167  |  (305) 542-8166  |  MCUBAS89@GMAIL.COM LinkedIn: www.linkedin.com/in/CubasM
 
Objective
Highly organized, resourceful, and accomplished administrative professional with extensive experience in business and health care operations. Well regarded for ability to achieve results. Excellent at multi-tasking and able to relate to people at all levels.
Certificate / Education
   –    Event Planner, 2015         

   –    Project Management Simplified, 2016 

   –    Project Management Foundations: Small Projects, 2016                            

   –    Project Management: Solving Common Project Problems, 2016

Miami Dade College                  Miami, FL

BAS: Business Management and Supervision     Graduation: August 2014

Miami Dade College                  Miami, FL

AA: Business Administration                               Graduation: August 2013                       

MedVance Institute                   Miami, FL                                                

Practical Nurse                                                      Graduation : July 2010    
ACCOMPLISHMENTS / committees
 

GreenTree Roller Team                                                                                                                            2003-2008

GreenTree Skateland                                                                                                                              Clarksville, In

–          Founder of GreenTree Roller Team. Established a skating team to teach and compete at the GreenTree Skateland. Established new cliental, revenue, sponsorships and recognition. Coordinated all aspects of the skating lessons; planned and hosted Skating Competitions; coordinator for the teams travel competitions; main contact for event planning for the GreenTree Roller Team.

Jeffersonville High School Tsunami Relief Fundraiser                                                                         2004-2005

Jeffersonville High School                                                                                                                 Jeffersonville, In

–          Planned and coordinated all aspects of the fundraiser with the Jeffersonville High School and the Red Cross. Recruited students and faculty to assist in planning a festival activity. Meetings were held weekly to coordinate and plan volunteers, events, prizes, budgets and scheduling.
 

Employment History
Office Manager

Division of Clinical Pharmacology, University of Miami
 

3/9/2016 — Present
Miami, FL

–     Manage Accounts Payable/Receivable and expense-control procedures, including bank and account reconciliation, cash receipts, disbursements, finance charges, billings, invoicing, purchase order and inventory verification, chargebacks, rebates, and preparations of monthly bank deposits. Review monthly income statement and create a variance analysis.

–     Maintain and balance clinical research accounts, monitor the financial aspects of ongoing research studies for billing and reimbursement purposes, and report to the Director. Maintain financial recordkeeping and bookkeeping and information related to the finances of the clinic and prepare reports to the Director as needed.  

–     Prepare and submit annual budget to the director for submittal to the Department of Medicine showing projection of income and expenditures for the research clinic.

–     Responsible for processing all salary papers, payroll and purchasing using the online network system of the University of Miami.

–     Manage the hiring process from start to end. This includes completing necessary paperwork, reviewing resumes, coordinating and participating in interviews; and selecting the candidate.

–     Maintain the records of clinical equipment calibration for inspections. Maintain and renew journal subscriptions and society memberships.

–     Manage petty cash fund and monitor account for volunteer payments including monthly reconciliation and reports to the Director. Make sure petty cash fund is carefully balanced using QuickBooks and sufficient funds are present.

–     Arrange and process business travel and itinerary for the Director and staff personnel. Process appropriate paperwork for expense reimbursement.

–     Order and purchase supplies for the clinic (equipment, medical and laboratory supplies, food supplies, office supplies, etc) via UM online purchasing system / Workday and process invoices for payment of different vendors.

–     Liaison between senior management, employees, and clients to ensure proper lines of communication critical in addressing myriad problems and issues requiring immediate attention and resolve.

–     Worked with IT to form a personalized OnBase Data Entry system for the Division. In OnBase, Medical Assistants and Coordinators have the ability to collect and store data for research participants. Launched in January of 2017.

 
Administrative Assistant / Project Coordinator

Radiology Department, University of Miami
 

8/12/2013 — 3/8/2016
Miami, FL

–     Managing seven physicians’ calendars, scheduling meetings, license/certificate renewal, and preparing travel arrangements. Prepare and assist with preparation of reports, correspondence, speeches, articles and conference proceedings.

–     Resolve issues and problems referred by staff or the supervisor.

–     Monitor, reconcile, and assist with fiscal administration for budgets, funding, travel, and/or purchasing using the Ariba system.

–     Track CME’s / SAM’s received at each conference/enduring activity. Knowledge of CE Broker system.

–     Schedule depositions; develop cases by maintaining contact with people involved in the case; preparing and forwarding subpoenas; preparing responses to opposing counsel; generating status reports.

–     Assist Chief of Imagining Informatics in IT support/projects for the Radiology Department.

–     Under the direct supervision of the Medical Director or his designee, assist in the development, monitoring, and presentation of internal quality measures and initiatives.

–     Launched the Maintenance of Certification (MOC) Team Tracker, a new online program, developed by the American Board of Radiology (ABR), to manage MOC participants in group practices; input participation data that is required to maintain certification with the ABR.

–     Assigned as the Organization Manager, under the MOC Team Tracker Program. Responsibilities include managing participation; creating and deleting diplomats in system as needed; updating/documenting requirements to meet the renewal of certification with the ABR.

–     Developed four projects focused on the Six Institute of Medicine Quality Aims to meet Practice Quality Improvement guidelines under the PDSA (Plan-Do-Study-Act) format for the ABR MOC.

–     Complete projects/assignments which require collecting, organizing, and analyzing data and producing reports which may be the basis of significant decisions.

–     Prepares QI reports and statistics.

–     Participates in staff and management meetings as they relate to QI activities. Present oral and written reports defining plans, problems, and resolutions to appropriate levels of management/faculty.

–     Develop and implement quality improvement policies.

–     Lead planning and/or implementation of projects. Participate in the design and/or testing phases.

–     Define project missions, goals, tasks, and resource requirements; resolve or assist in the resolution of conflicts within and between projects or functional areas; develop methods to monitor project or area progress; and provide corrective supervision if necessary.

–     Responsibility for assembling the project faculty; for their technical or functional development, performance, and/or termination during the project or projects.
Unit Secretary / Educator Assistant 

Mother Baby Department, Palmetto General Hospital
 

                                     1/1/2011 — 07/31/2014
Hialeah, FL

–     Knowledge in HBO, EasyWeb ID, Citrix (Cerner) and Patient Access systems. Serve as a receptionist for the nursing unit (Pediatrics, Mother Baby, Labor & Delivery, ICU, CCU, Telemetry, Med Surg, ER, and Open Heart Unit); answer the telephone, take and deliver messages/labs, and offers to assist and answer inquiries of a general nature for patients, families, physicians, and visitors, including answering patient call lights.

–     Coordinating calls to on-call physicians. Transcribe physician’s orders; order all tests and procedures accurately and timely according to Hospital Policy.

–     Safeguarding sensitive medical information and practicing strict procedure in handling confidentiality of data pertaining to patients, clinicians, employees, and visitors.

–     Prepare and coordinate classes such as BLS / ACLS / PALS / Lactating / Childbirth. Update monthly activity calendars, document CEU’s on CE Broker and keep records of all appropriate documentation for auditing purposes.  Coordinate hospital orientations to the new Delivering Mom’s.   
Administrative Assistant

Staff Development / Human Resources,

Palmetto General Hospital
 

4/1/2008 — 1/1/2011
Hialeah, FL

–     Responsible for providing administrative and clerical support for In-service Education Department, Human Resources and Employee Health Department. Coordinating the details of special training events for hospital staff in all departments.

–     Scheduled school rotations; verified student’s/instructors identification and background checks. Hosted orientation for new students, covering policies and procedures.

–     Scheduled appointments for employee health annual physicals; inputting immunizations and dates into the hospitals employee health system (HRMS). Assisted with payroll; organized direct deposit slips.

–     Worked in depth with the CE Broker website. Documented all CEU’s and CME’s for continuing education classes. Tracked licenses and certificate renewals for hospital nurses.

–     Maintained current knowledge and competency in nursing and professional development practice.

–     Adhere to policies, procedures and regulations to ensure compliance and patient safety.

–     Generate Ad Hoc reports as per the Human Resources Director Request.