Karen Johnson              
Gambrills, MD                                               

Mobile: 410-271-1357                                

kjmail14@gmail.com

EXPONENT, INC. – 17000 Science Drive, Bowie, MD 20715   ­­                                 

4/2015 – Present

ADMINISTRATIVE ASSISTANT III

Prepare and manage project files from initial conflict check to the final report for the client.
Proofread and edit documents in accordance with the ISO 9001 Quality Management System.
Manage executive calendar, schedule appointments, book travel, and coordinate WebEx conference calls. 
Communicate with clients, prepare and send retention letters and technical reports to meet deadlines.
Work with clients to assist with the collection of past due accounts receivable invoices.
Review and prepare materials for depositions and trials for consultants on projects involving lawsuits.
Build and maintain positive relationships with clients to promote future project assignments.
Assist engineers with processing of state license renewals and continuing education requirements.
Track monthly project expenses for labs and equipment usage for individual departments.

ADRIAN DAY ASSET MANAGEMENT – 801 Compass Way, Annapolis, MD 21401   ­­     

3/2014 – 4/2015

EXECUTIVE ASSISTANT
Research, plan, and book domestic and international travel for 15-18 annual conferences and seminars. 
Create PowerPoint presentations for conference speeches.  Revise and edit information for accuracy.
Maintain and update the company website with current news, events, publications, and presentations.
Manage executive calendar, schedule appointments, and coordinate conference calls. 
Maintain master e-mail lists, compose and send Constant Contact e-mail campaigns to 2,000+ customers.
Update required compliance manuals for business continuity and code of ethics per SEC requirements.
Proofread, edit, and format the quarterly portfolio review newsletter prior to submission to the printer.

INOVALON, INC. – 4321 Collington Road, Bowie, MD 20716                                                    

9/2012 – 3/2014

ADMINISTRATIVE ASSISTANT/PROJECT COORDINATOR
Analyze monthly department expenses and reconcile to the approved budget for variances. 
Manage executive calendars, schedule appointments, meetings, and conference rooms via Outlook.
Submit expense reports via online reimbursement system and validate receipts for all transactions.
Process purchase orders, invoices, and check requests for timely payments to clients.
Book domestic and international travel.   Train employees to use the Concur Solutions travel website.
Develop, proofread, edit, and publish standard operating procedures for associates on SharePoint. 

ALPHA NATURAL RESOURCES – 999 Corporate Blvd., Linthicum Heights, MD 21090        

11/2002 – 6/2012

SENIOR ADMINISTRATIVE ASSISTANT/TRAVEL COORDINATOR                         

(Office closed due to downsizing)
Manage executive calendars in Outlook, schedule appointments, and send meeting invitations.
Coordinate events for meetings and customer conferences.  Send and track invitations, prepare agenda and presentations, schedule activities, plan group dinners, and order promotional merchandise.
Submit expense reports in Oracle iExpense system and validate receipts for all transactions.
Process purchase orders, invoices, check requests and wire transfers for timely payments to clients.
Update weekly and monthly reports with transportation rates and chart results in Excel spreadsheet.
Plan domestic and international travel for employees.  Negotiate agreements with hotels and rental car agencies.  Train employees to use the Concur Solutions travel website.
Prepare business letters, memos and other correspondence for distribution to staff and clients.  Sort and distribute mail daily.  Order office supplies and kitchen supplies as needed.