Coletta Tubbs

510 W.52nd Street, New York, NY 10019 | 203.572.7829 • tubbs.coletta@gmail.com

 Experienced Office Manager with 6+ years of supporting a busy law office, including the Managing Partner. Prepared flawless presentations, organized files and calendars, maintained vendor and building facility relationships.

Serious about confidentiality, skilled multi-tasker, and strong computer expertise.

Professional Experience

COCO CREATIVE DESIGN – Freelance Graphic Designer                           
September 2014 – Current

• Work remotely with clients developing creative ideas for branding, marketing, and web projects
• Use Adobe Photoshop, Illustrator, Flash and other programs to implement designs and frameworks for small, micro, and nano businesses 
• Create custom vector graphics for logo design, product packaging, print production; design and build responsive websites for small business and local organizations
• Provide customer service and/or technical support for clients through email or phone; manage all projects from concept to launch

MCCARTER & ENGLISH – Office Manager / Administrator                                                                                               Stamford, CT     October 2007 – September 2014

• Trained New Hires and temp staff; prepared New Hire paperwork, coordinated preparation of email accounts, Human Resources paperwork, supplies, and Building & Parking Ids for the new hires; managed Receptionist
• Maintained account receivables and payables, fact-checked monthly statements, created daily & monthly financial reports – caught clerical errors saving over $12,000 in potential loss
• Primary building contact; direct liaison with property manager, maintenance, and repair vendors, responsible for keeping COIs up to date
• Performed general IT support/troubleshooting for office working remotely with firm IT department
• Scheduled and coordinated meetings, appointments, and travel arrangements for attorneys and staff – Booked the best, yet economical flights and hotels which saved expenses by 20%
• Drafted letters, created labels for outgoing mail – domestic & international, responsible for all incoming and outgoing correspondence
• Expert Microsoft Word, Excel, PowerPoint skills; including tracking changes, redlining, final and draft watermarking. Expert Adobe Acrobat skills – redacting, editing, and creating clean PDFs for eFiling or other usage
• Developed system for storing and maintaining client files, increasing office efficiency by 35%

 UBS – Reprographics Coordinator                                                                                                                         
Stamford, CT      October 2005– September 2007

• Prepared and reproduced client packages for investment traders
• Created research & information booklets for meetings, made custom tabs and book sizes
• Responsible for maintaining and ordering supplies

 4WORD PRESS – Assistant Art Director                                                                                                    
Bridgeport, CT      July 2001 – September 2005

• Began as Receptionist/Admin Assistant answering phones, sending & receiving correspondence, booking author tours, scheduling book signings, and maintaining web site
• Promoted to Art Department: created marketing materials for new releases, worked directly with printer and other vendors, collaborated with graphic designers on book covers
• Responsible for maintaining digital art files, scheduling production with release dates, and performing minor edits to texts and manuscripts

DAVIS, POLK & WARDWELL  – Paralegal Assistant – Internship                                                                                     NYC, NY      March 2001 – June 2001

• Assisted Paralegal with all case preparation including creating Excel spreadsheets of case research, transcribing tape and video, performing extensive library and digital research

Education
NORTHEASTERN UNIVERSITY – Boston, MA
Pre Law

• Dean’s List Fall and Spring Semester 2001
• Participated in Professor-led study on the Digital Divide in urban Boston

NEW YORK UNIVERSITY – NYC, NY
Pre Law

• Part of University Lobbyists that went to Albany to lobby for the NYU Community Outreach Health program 

Additional Skills

• Expert level Microsoft Word, Excel, PowerPoint, Quickbooks, PeopleSoft savvy
• Knowledgeable of database creation & maintenance, Deep research techniques
• Freelance Graphic Designer – create powerful presentations, graphics, and newsletters 
• Expert in editing and creating PDFs, expert in Adobe Photoshop, Illustrator, InDesign, Dreamweaver          
• Friendly multi-tasking go-getter