Perform virtual receptionist role:

Answer emails, chats, phone calls and transfer to appropriate staff members

Research, price, negotiate, purchase equipment for international locations 

Setup and coordinate internal/external team lunches and meetings

Maintain contact databases such as salesforce

Create and modify documents, spreadsheets, and presentations using Microsoft Office

Provide administrative assistance to the CEO, CIO, CFO and staff

Setup meetings with clients and prospective clients; distribute meeting presentations

Manage calendar – both internal and external requests – to ensure efficient use of the CEO’s time

Provide support in recruiting, finance, and other areas as necessary

Assist in travel arrangements for staff as necessary

Support staff in assigned project-based work

Other duties assigned as required.

Desired Qualifications/Experience/Skills

5+ year of administrative experience at a professional environment such as consulting firms, law firm, doctors office preferred not required

Experienced user of Microsoft Windows and Microsoft Office (including Word, Excel, and PowerPoint); salesforce experience a plus

Professional verbal and written communications skills, including experience communicating with senior executive assistants

Familiar with telephone protocols, especially with clients

Passionate, high-energy, self-starting, results-orients, and attention to detail

Undergraduate degree preferred or specialized certifications in MS Office, Remote Office, Virtual Assisting or Executive Management