Currently seeking multiple Executive Administrative Assistants. The ideal candidates will have a proactive mindset and are able to anticipate business needs. Looking for a team players with a great attitudes and experience supporting management.

Details: Leading financial services firm located in northeast, positions are remotely U.S. based only.

Description :The Executive Administrative Assistants will be responsible for the following –

Maintenance and management of calendars for several executives utilizing Microsoft Outlook

Answer all phone calls in a professional manner, take messages or assist directly when appropriate

Arrange all domestic and international travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk

General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations

Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation (presentations, agendas and any other required documents)

Follow up on meeting action items, as directed

Process expense reports ensuring compliance with the Travel & Expense Policy

Manage supply and stationery requests for departments, including letterhead, envelopes, business cards and other office supplies

Profile:

The Executive Administrative Assistants will have the following skills and background –

Three or more years of experience in a management support role

Strong computer skills – Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint);

Excellent verbal and written communication skills

A high degree of professionalism, initiative and independence

Excellent time management, organizational and interpersonal skills

Solutions and client-service oriented with a strong focus on delivering exceptional customer service

Resourceful, well organized, highly dependable, efficient and detail oriented

Must possess a team focused attitude with a demonstrated ability to work collaboratively with others

Must be able to handle confidential information with the appropriate level of discretion

Prior experience within private equity or financial services is preferred

College degree preferred

Job Offer: Competitive compensation, great benefits & the opportunity to join a best in class financial services firm!