Remote Executive Assistant, to $52,000/year
Full time posted 1 week ago in Administrative & Clerical , in Executive , in Legal Office FavoritesJob Description
Attorney’s Office seeks a motivated, organized, and detail-oriented virtual assistant dedicated to providing dependable and quality executive administrative and management services from a remote environment. Candidate will provide administrative support to a regional team of Attorneys, Advocates, investigators, and professional with large legal defense organization.
ESSENTIAL FUNCTIONS:
- Provide virtual administrative and office support including but not limited to managing voicemail, creating documents, and supporting case loads with client service, support, administration and communication.
- Perform data entry in the case management system.
- Prepare subpoenas, organize cases, draft correspondences, and manage spreadsheets.
- Provide professional and courteous service and assistance via the telephone
- Listen to busy automated voicemail line, create detail notes of call and forward to appropriate staff with insight.
- Support staff assigned to court duties:
- Directly maintain and update case management database, including file creation and data entry of disposition information in an accurate and timely manner.
- Create and manage daily court list and file preparation for daily court business.
- Perform legal research and create detailed research reports
- Work closely with our colleagues, victim witness advocates, law enforcement, court personnel, the defense bar, criminal justice agencies, community partners, and the public via email and telephone.
OTHER DUTIES:
- Attend required training and other relevant functions including our annual staff conference (we cover all travel expenses).
- Exercise respectful and professional behavior and communication with the public, judicial, and law enforcement personnel and office staff.
- Complete work assignments in a timely, accurate, and efficient manner.
- Perform other duties as assigned.
PHYSICAL DEMANDS: Ability to sit for extended periods of time and work from a home office without interruptions. No children or animal disruptions. Home office must be equipped with a newer computer, full software programs, internet, communication tools, and video conferencing abilities. A landline phone is required (can be obtained after you are hired.)
EEO STATEMENT: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Qualifications
Required:
- Strong written and verbal communication skills.
- Excellent organizational skills with strong attention to detail.
- Ability and willingness to assist in any of our departments that are shorthanded.
- Ability to update the case management system both accurately and in a timely fashion.
- Ability to assess and address issues in a timely fashion.
- Ability to multi-task and prioritize responsibilities in a fast-paced virtual/remote environment.
- Ability to work independently.
- Strong computer skills; must be proficient with Microsoft Office Suite.
- Strong personal character and ability to handle sensitive and confidential information.
Preferred:
- Bachelor’s degree.
- Customer service experience.
- Home office / remote-virtual office experience preferred
- Working knowledge of the criminal justice system and interest in public service helpful not required
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