2 openings. Remote work from home. Full time, $42,000 per year for a home based virtual assistant with office administration or executive clerical experience.

Must be able to work full time, 40 hours per week, Monday – Friday 8:30am-5:30pm. (We are located on the West Coast but will consider any candidate who is based in the USA and can work our set schedule.)

We are a global Insurance and Workers’ Compensation firm. We are looking for virtual assistants who can:

• Prioritize and handle communications with our clients to include phone calls, emails, voicemail messages, and communication from our internal chat software.
• Interface with all levels of management including partners, staff, vendors, outside counsel.
• Maintain and prepare incoming and outgoing emails in a timely manner on behalf of our Partners.
• Make travel arrangements, conference plans and other event management to include car rental, meeting space reservations, catering, and more.
• Manage executive calendars including day to day calendars and event calendars.
• Coordinate internal and external meetings, including conference room reservation, catering, IT/Video Conference/Audio as needed.
• Coordinate, prepare and reconcile expenses using an Excel spreadsheet.
• Manage, collect and submit receipts, travel receipts, vouchers, and similar documents.
• Prepare, transcribe and edit documents and maintain files.

• 3 years of experience and a 4 year degree is preferred.
• Proven PC skills, highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Enthusiastic, self-motivated, effective under pressure, and flexible.
• High level of integrity required for handling confidential and sensitive information.
• Able to work without supervision from your home office. Office must be quiet, professional and have all necessary equipment, software and other technologies required for work.
• Solid organizational and time management skills.
• Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization.

We are looking for virtual assistants who are available to begin training as soon as possible. You will be on a limited work schedule during the holidays.

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